September 2016 - Board Meeting

Financial update - Bailey

  • Operating in the black on member dues
  • Bailey to seek a CPA willing to help maintain our books

Fundraising update - Tim

  • Tim talking to connections to line up potential funding

Prep for member meeting

  • Tim might not be there. Nabil will present state of the space if needed.
  • Agenda:
    • State of the Space & financial update as required by bylaws
    • Update members and get feedback on long-term vision & fundraising
    • Propose & discuss goals for the year
    • Propose a by-law amendment to allow annual meeting to replace a quarterly meeting (Ray to draft)
    • Elections

Hatchbox sponsorship

  • Ray applied. Will see what happens.

Funky finds wanting to remove extra phone wiring

  • Will ask Dave C. where our wiring goes.

Succession planning

  • Hypothetical exercise: If the entire board turned over, would we have enough documentation to hand them that the new board could hit the ground running?
  • Bailey to document banking information
    • Where the financial information is
    • How to migrate accounts to a new treasurer
  • Keypass file in dropbox; Nabil and Bailey have the password
  • Nabil to update instruction on creating new access tags
  • Tom to create “physical key list” - Space keys, PO box, cash box, etc.
  • Tim to research how to automatically re-assign Google Drive documents to be owned by the shared email account